iVvy launches Instant Proposal to transform meetings sales speed gains
iVvy officially launched Instant Proposal to automate the process of setting up meetings and group sales for hotels all over the world. The platform uses AI to read incoming requests and automatically create personalized proposals in just a few seconds. This cuts response times from hours to minutes and raises conversion rates in competitive hospitality markets.
During launch week, Edgbaston Stadium was the first place in the UK to use the technology. Early results show that sales and events management teams are able to get to know clients faster and have less administrative work to do. iVvy executives said that automation lets employees focus on more valuable consultative selling tasks instead.
Source: Hotel Technology News/Website
AI Lead Qualification Reshapes Hotel And Venue Sales Prioritization AI
AI lead scoring looks at the content of inquiries to find buyers who are most likely to book venues quickly. Within dashboards, the system automatically puts responses in order of how well they fit the budget, the timing, and the needs of the event. Sales teams don’t waste time on requests that have a low chance of being fulfilled and don’t have the power to make decisions or confirmed dates.
This structured qualification process makes sure that performance is the same across all properties and sales departments around the world. Managers get better data for making predictions and fewer mistakes when it comes to setting priorities, which used to happen a lot in manual workflows. iVvyAI brings enterprise-level intelligence to hospitality proposal management software platforms that weren’t available before.
Edgbaston Stadium Pilots AI Proposals For Faster Event Conversions Now
Edgbaston uses automated proposals to deal with a lot of requests from business conferences and sports events. The venue gets client requirements from emails without having to enter data by hand or wait for spreadsheets to process. Faster responses help you get bookings before your competitors can offer other organizers availability elsewhere.
Staff have already noticed that they are working fewer overtime hours during the busiest times of the year this quarter. Management thinks that automation will boost annual revenue by better meeting time-sensitive corporate hospitality needs. The stadium plans to use it in more areas, including those that host exhibitions, banquets, and private parties.
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AI Proposal Automation Reduces Response Times And Manual Workload Fast
Before, creating proposals by hand meant doing the same things over and over again, like entering data, formatting documents, and coordinating approvals. Automation gets rid of bottlenecks by instantly syncing availability, pricing, and contract templates in centralized sales systems. Teams always respond, even outside of business hours, when questions used to have to wait until the next business day.
Studies on optimizing hospitality revenue show that a shorter turnaround time is directly related to a higher chance of booking. iVvy says that data from the industry shows that proposals sent on the same day are much more likely to be accepted than those sent later. Automating everyday tasks also helps keep employees from getting burned out while keeping the quality of professional proposals high across all brands.
iVvyAI Suite Integrates hivr.ai Intelligence For Sales Automation Edge
The iVvyAI suite securely adds hivr.ai adaptive intelligence directly to the layers of the venue sales management infrastructure. Machine learning models get better at predicting things by seeing real booking outcomes and how clients act over and over again. This integration makes it possible to change scoring criteria on the fly without having to manually set them up or go through software redevelopment cycles.
Venues still have full control over their proposal templates, branding policies, and internal workflows for getting commercial approval. Data privacy protections make sure that private client information stays in line with European and international rules. The iVvyAI architecture can handle scaling across multiple property portfolios without slowing down during peak demand times.
Hospitality Sales Teams Gain Speed Advantage Using Automated Proposals
Salespeople get back the time they used to spend copying information between proposals, inboxes, and customer relationship management systems. Automated qualification shows senior account managers daily profitable opportunities that need immediate personal follow-up. This change boosts morale and cuts down on staff turnover in hospitality revenue operations departments over the long term.
Faster responses also make corporate planners who are looking for reliable, high-tech venue partners think better of your brand. As event planners look at multiple digital sales experiences at the same time online, competitive differentiation becomes more and more important. iVvy thinks that the use of automation will affect more than just price when people buy things in modern hospitality markets.
Future Features Expand Voice Automation Across Global Venue Markets AI
Instant Proposal can now handle email inquiries, and voice processing features will be added in stages soon. Developers are working on adding chatbots and support for multiple languages so that global hotel chains and convention centers can run their businesses more smoothly. More analytics modules will automatically measure the quality of inquiries, the effect on revenue, and the speed of conversions across regions.
iVvy and hivr.ai want to grow quickly in Europe, North America, and Asia in 2026. As venues digitize their operations and ways of interacting with customers, industry experts think that proposal automation will become the norm. Early adopters can see a clear increase in revenue, while slower competitors risk losing market share and response relevance.
